Use Other Apps to Avoid Clutter in Outlook You can do this by going to File > Options > Advanced and unchecking the “Empty deleted items folders when exiting Outlook” option in the Outlook start and exit section. To prevent this from happening, you’ll want to stop Outlook from auto-deleting emails in the Deleted Items folder.

Outlook will sometimes automatically clear emails and send them to the Deleted Items folder without you knowing. How to Stop Outlook from Auto-Deleting Emails Save them in a team site or OneDrive to free up valuable room. Surprisingly, attachments can take up a lot of space in your mailbox.

Store attachments outside your mailbox.

Just like with emptying the “Deleted Items” folder, this will free up space in your Outlook mailbox for the messages you actually want. Make sure you delete the “Deleted Items” folder frequently so it doesn’t accumulate over time. This will also make them easier to surface later. Put any items you want to keep in an archive to free up space. Once you’ve got your mailbox cleaned up, you’ll want to keep it that way! Some ways you can prevent your mailbox from being cluttered include: How to Prevent Your Outlook Mailbox from Getting Full

Find items older than a certain date or larger than a certain size.

View the total size of your mailbox and individual folders.Once you’re in Mailbox Cleanup you will be able to: You can find it by navigating to File > Tools > Mailbox Cleanup.

Luckily, Microsoft provides a Mailbox Cleanup tool in Outlook that makes it easy to cut down on the amount of email you’ve accumulated. Once you know that your mailbox is at capacity, it’s probably time to start cleaning it up. Yikes! How to Manage Storage When Your Outlook Mailbox is Full In the example above it looks like this user has a whopping 1376.6 MB of data. Unfortunately, it’ll only appear in kilobytes, so to estimate the megabytes you’ll need to move the decimal over three spots.

Outlook 365 delete emails older than